Ohio Environmental Protection Agency Notification of Demolition and Renovation Form is available as either a
PDF or Word document (Information can be entered electronically, however requires a hand written signature)

What is the role of Hamilton County Department of Environmental Services?

Hamilton County Department of Environmental Services (HCDOES) is responsible for enforcing state and federal asbestos NESHAP regulations in Butler, Clermont, Hamilton, and Warren Counties. Regulations governing asbestos emission control from demolition, renovation, and waste disposal activities include the
Code of Federal Regulations (CFR) 40 CFR 61.145 and the
Ohio Administrative Code (OAC) 3745-20.
 

How do I fill out a notification form?

• For demolition notifications with no RACM present, all sections must be completed except VII, IX, XII, XIII, XIV, and XV. Category I and II amounts should be indicated in the appropriate column if present, although such projects are still considered demolitions with no asbestos as long as any damaged Category I material and all Category II material is removed prior to demolition. Structures may be demolished with Category I asbestos material in good condition in place as long as the demolition debris will not be ground, crushed or otherwise pulverized.

• For demolitions with RACM present and renovations, all sections of the notification must be completed except XIV and XV.

• For emergency demolitions, all sections except XV must be completed and a copy of the demolition order must be attached to the notification.

• For emergency renovations, all sections except XIV must be completed and all required information must be attached to the notification.

• For Fire Training notifications, all sections must be completed except VII, IX, XII, XIII, XIV, and XV. Include the name and address of the fire department conducting the training in section V as "Other Operator". Structures may not be burned if asbestos-containing material (ACM) of any kind is present, including Categories I and II. All structures must have a survey conducted by an Ohio Asbestos Hazard Evaluation Specialist, and if asbestos is found to be present, it must be removed prior to burning the structure.
   

The "Operator Project #" is optional and is provided for the person submitting the notice to indicate a project number.

1. Identify if the notice is an original, revised, or canceled.

2. Provide a complete facility description including the specific portion of the facility affected by the operations. Building size must be estimated in square feet, number of floors, and age in years. Also include the present and prior uses.

3. Identify the type of operation.

4. Declare whether or not asbestos is present in any quantity.

5. Complete all spaces identifying the Owner, Removal Contractor (when applicable), and Other Operator (when applicable). The removal contractor is the party removing the asbestos. Fire departments burning a structure and demolition/general contractors should be entered under the "Other Operator" heading.

6. Include the procedure used to detect and analyze asbestos samples in this section of the form. An Ohio Asbestos Hazard Evaluation Specialist must survey all projects. The name and certification # of the Ohio Asbestos Hazard Evaluation Specialist must also be indicated in this section. If the survey is in progress when the original notification is submitted, indicate this on the form and follow up with a revision to indicate the results of the survey. All operations should have the records of the inspection and analyses available for inspections on-site during active operations.

7. Quantify asbestos in the three columns (RACM, Nonfriable Asbestos Material to be Removed, Nonfriable Asbestos not to be Removed).

8. Note the starting and ending date for demolition or renovation.

9. Include the scheduled dates and hours of operation for asbestos removal and check off the days of the week operations will be active.

10. Describe the demolition or renovation which will occur and the methods or operations that will be employed.

11. Describe the work practices and controls that will be used to comply with all air emission requirements, including asbestos removal and waste handling emission control procedures.

12. Indicate the names, addresses, and phone numbers of any waste transporters. Complete a Waste Shipment Record prior to consigning any asbestos waste materials to a landfill.

13. Identify the waste disposal site and its actual location (this may be different from the mailing address).

14. Complete this section only for emergency demolitions. Attach all required items to the notification.

15. Complete this section only for emergency renovations. Attach all required items to the notification.

16. Describe the procedures to be followed in the event unexpected asbestos is found or nonfriable asbestos becomes RACM. This will prevent delays or the need for complete re-notification. The notice must be updated in the event asbestos quantities change by 20% or more.

17. A NESHAP trained person must be available for all projects during normal business hours. An authorized officer of the owner or operator must sign this section.

18. The form must be signed and dated by an authorized officer of the owner or operator.
     

• A $100 notification fee is applicable to all notifications unless the owner is a non-profit organization or the project is a fire training exercise. Checks should be made payable to the Hamilton County Treasurer. Non-profits must submit proof of their status to be exempt.