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HAMILTON COUNTY ENVIRONMENTAL
SERVICES -
SOLID WASTE MANAGEMENT DISTRICT
MANAGER'S MEMORANDUM
DATE:
July 11, 2008
TO: District Policy Committee Members
FROM: Holly Christmann, Solid Waste Manager
Cory R. Chadwick, Director
I. Introduction/Opening Comments
NOTICE: This
memo is for the meeting to be held on July 17, 2008. The meeting will
begin at 9:30 am at Hamilton County Environmental Services located at 250
William Howard Taft, Cincinnati, Ohio 45219.
Policy Committee
Information (Agendas, Manager=s
Memos, Minutes, etc. ) are available on the District=s
Website at www.hamiltoncountyrecycles.org.
II. Clerk's Report/Additions to the Agenda
A. Approval of Minutes – Minutes from the May 15, 2008 Policy
Committee meeting are included as Attachment A.
B. Additions to the Agenda
Please contact Susan
Schumacher at 513-946-7734 or
susan.schumacher@hamilton-co.org
if you have items to add to the agenda.
III. District Revenue Updates/Analysis
Updates will be provided on current revenue receipts
and comparisons with prior years, as included in Attachment B.
IV.
Policy Items
A.
2008 Budget Process
Staff is beginning the process of putting together the District’s 2009
Budget and welcomes any thoughts Policy Committee members have for 2009
budget priorities.
In mid-August, the Policy Committee will receive a budget packet outlining
the 2009 budget. The budget will be placed on the agenda for discussion
and approval at the September 18th Policy Committee meeting.
B.
Priority for District Carryover Balance
As of January 1, 2009,
the District’s carryover balance is predicted to be $2.8 million, which is
approximately $800,000 above the Policy Committee’s decision to maintain
eight months operating costs in the carryover. The Committee requested
that Staff develop a list of program options for the excess carryover
balance. Attachment C includes a brief list of potential projects which
may merit funding through the spending of carry-over dollars.
It is important to note
that the District will begin the process of updating the Solid Waste
Management Plan in 2009. As such, the District will initiate a contract
with a consulting firm to assist with the plan update. This cost is
predicted to be $100,000. The District will be expending, at a minimum,
$78,000 from the carryover balance to partially fund the RecycleBank
program in the City of Montgomery and $40,000 to fund the litter
collection program. Any discussion and/or decisions on the use of the
carryover balance should take the plan update, Recycle Bank, and litter
collection costs into consideration.
C.
Hamilton County Public Health Report on Odor Complaints
Hamilton
County Public Health will provide an update on the new odor complaint
hotline. Attachment D is a summary of the hotline.
V. Information/Discussion Items
A.
District Performance Measures
As a result
of the Strategic Planning Session, on a quarterly basis, Staff will report
the results of the District’s performance measures. Attachment E provides
an outline for the first quarter.
B.
Annual District Report
The District’s annual
report for the year 2007 was submitted to Ohio EPA on May 22, 2008. A
copy of the report is included as Attachment F.
C.
Solid Waste District in the News
Included as Attachment G is a spreadsheet outlining media coverage
received about District programs and recycling.
D.
Foodwaste Diversion Committee
Staff will
provide an update on the foodwaste diversion committee.
E.
Emerald Ash Borer Update
An outcome
of the emerald ash borer taskforce was the development of a program to
mill ash trees for use in Cincinnati Public Schools’ new buildings.
Cincinnati Park Board has a contract with a portable sawmill operator who
will mill ash trees. Once milled, the material will be transported to a
kiln in Indiana for drying and finishing. Staff is working with
Cincinnati Park Board to find more ash trees, as Cincinnati Public Schools
needs more material than can be supplied by Cincinnati Park Board.
VI. Tentative Future Agenda
Items
VII. Policy Committee Members' Comments
VIII. Public Comments
I X.
Upcoming District Meetings
The next Policy Committee meeting is scheduled for September 18, 2008.
This meeting will be held at Hamilton County Environmental Services, 250
William Howard Taft Road, Cincinnati, Ohio 45219 at 9:30 am.
X. Adjournment (Target Time: 11:00 am)
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